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Numero Group seeks Office Assistant and Royalty Programmer

Position Type: Full Time
Location: Chicago, IL

Numero Group seeks Office Assistant and Royalty Programmer

Company summary
An affiliate of the highly acclaimed record label dedicated to rediscovering obscure music, recorded material and ephemera across eras and genres. The distinct quality of reissues, compilations and reconstructions represents deeply researched, expertly resuscitated and lavishly packaged box sets, playlists, sync placements and ephemera of historic music from the 1950s-1990s.

Position summary
Numero Group seeks a full time Office Assistant and Royalty Programmer for their Chicago, IL office. This role will undertake a wide variety of tasks and responsibilities including office operations as well as managing the Numero physical office space. This role will report to Numero Group’s Managing Director.

Office operations
Handle all inquires and correspondence to and from ‘[email protected]’.
Send and keep track of W9’s
Facilitate payment requests in a timely manner
Organize inventory distribution to our Bloomington, IN and Los Angeles locations
Managing calendars for founding partners based in Los Angeles and Chicago
Maintain good communication with all shared staff in Bloomington, IN
Plan and executive travel for partners and manage travel related receipts
Manage receipts for all company purchases and submit receipts to Accounting in timely manner
Organize and distribute incoming mail
Arrange and coordinate meetings and conference calls
Occasional help with Spotify play lists and help with social media posting

Royalty Programing
Royalty statement entry into Numero Group's system
Maintain relationships with third party vendors to obtain related royalty statements
Liaise with Sg Services, Inc. Accounting department to ensure accurate data for financial reporting
Handle administrative needs
Manage internal consistency of data

Physical space
Maintain a cleanly, safe, and organized working environment
Keep track of cleaning schedule with staff
Point person for office cleaning crew. Address any performance issues and directly broach with cleaning crew.
Proactively address any office needs
Purchase office supplies including tech needs

Ideal Candidate will Possess:
2-3 years office experience
Exceptional organizational skills and attention to detail and accuracy
Excellent written and verbal communicator.
Must be highly motivated, willing to take initiative and be able to focus on many different projects in a fast-paced environment
System orientated with strong information gathering and monitoring skills
Meticulous attention to detail with strong organizational administrative and analytical skills
Discretion with confidential information
Enthusiasm for supporting office operations
Proficiency in Microsoft Office (e.g. Excel), Google Docs/Sheets, Dropbox
Familiarity with FileMaker a plus
Previous music industry is experience a plus

Health, Dental, Vision, and Life insurance
Paid holidays
Paid vacation days

Contact: To apply or to recommend a qualified candidate, send an email directly to Jessie LaJoie, Secretly's HR Director at [email protected]

All qualified applicants will receive consideration for employment without regard to disability, protected veteran status, age, race, creed, color, religion, sex, marital status, affectional or sexual orientation, gender identity or expression, ancestry, nationality, or national origin.

Reply To: [email protected]